Every litre in.
Every payment out.
Fully reconciled.
DairyPro handles the volume and complexity of milk collection centres — multiple farmers, daily intake records, bulk mobile money matching, and the full audit trail your operations require.
Unlimited
Registered farmers
Enterprise plan
Auto-matched
Mobile money import
Phone or name matching
Full audit
Every payment and void
With mandatory reason
Built for Volume
Designed around how collection centres operate
From morning weigh-ins to end-of-month farmer statements — every step of the collection centre workflow maps directly to a DairyPro model or API.
Daily Intake Recording
Record each farmer's morning and evening delivery volume. Daily totals reconcile against your own production records automatically.
Farmer Account Ledger
Every registered farmer has a customer record with an agreed rate per litre, running balance, and full delivery history.
Mobile Money Statement Import
Upload a mobile money payment statement. The system matches transactions to farmer records by phone number or name and flags unmatched rows for manual review.
Volume Reconciliation
Milk received vs delivered vs internal usage vs wastage — every litre is tracked through the production and delivery models.
Team Role Management
Assign roles to centre manager, collection staff, data recorders, and finance. Each role has appropriate module-level access.
Member Statements & Reports
Generate per-farmer statements showing deliveries, gross payable, deductions, and net paid. Export for audits and farmer review.
Payment Reconciliation
The supply chain, accounted for.
DairyPro's reconciliation engine matches incoming mobile money or bank payments against your farmer delivery ledgers automatically. High-confidence matches post instantly. Low-confidence or unmatched rows are flagged for manual review before posting.
Every payment can be voided with a mandatory audit reason. The full trail — who recorded what, when, and any changes — is preserved indefinitely.
Morning weigh-in
Record each farmer's volume and rate via the delivery form
Ledger auto-updates
Farmer balance recalculates in real time after each entry
Upload payment statement
Import mobile money or bank CSV with one upload
System matches payments
Phone/name confidence matching — high confidence auto-posts, low confidence flagged
Confirm and finalise
Balances settle, member statements ready to share
Built for the Kenyan dairy supply chain
DairyPro was designed for the realities of Kenyan dairy operations — mobile money payments, intermittent internet, mixed-literacy teams, and farmers that aggregate milk from hundreds of smallholder farmers into a single formal supply chain.